Why Share?
There are many reasons why you would want to share your projects with others, along with many purposes for doing so:
Collaboration on Design & Development
SME or Peer Review for feedback
Test URL Links for QA
Publishing your project to a public URL
Sharing SCORM Packages with your LMS
Whatever your need, there are many ways to share your projects to aid collaboration and support!
How to Share
Collaboration on Design & Development in Studio
During the design and development phase, you might co-build your projects with other team members and need them to have full Editor capabilities in your private projects. You can share your private projects that reside in your "My Projects" folder with another colleague in your enterprise (they must also be a licensed subscriber).
In Portal, go to your "My Projects" folder and find the project you want to share.
Click the 3 dots in the upper right of your project and choose SHARE.
A pop-up will prompt you to Invite another user - they must be users already set up in the SimGate platform as a licensed subscriber. In the bar, search for their name or email, when it pops up, choose them.
All Collaborators that have access to a project will be listed below.
Once your project is shared with another user, they can find that project located in their "Shared with me" folder in Portal. They can now access and edit the project with full Editor capabilities.
SME or Peer Review for feedback
Make your review cycles and SMR feedback a cinch! Create a unique link to send to reviewers to preview pages and add comments, then collaborate to resolve feedback on each page within your project.
Access your project's shareable Review/Comment link via the "Share" icon in Studio's upper right navigation tray.
Click on "Create and copy link" and you now have a link to share (via email, messenger etc.) with any colleagues that you would like to review your project and have the ability to leave you page-by-page feedback.
For more details on this feature, review this video!
What can Authors and Reviewers do?
Authors create a unique link to send to reviewers from the new sharing button in either:
Flow view - the Reviewer will start at the first page of a project
Preview or page Edit view - the Reviewer will start at the page where the link was created
Reviewers can
Login with a nickname (email optional, password not required)
Add comments to each page within the project
Navigate within the project via page interactions (same as a participant) or the round and state navigation drop-downs (same as an Author)
See scoring impacts in the Scoring Visualizer
Authors can
Review, reply to, and resolve comments from the Preview and page Edit views
View the total number of unresolved comments on the Studio toolbar
Identify and navigate to pages containing unresolved comments via the Round and State drop-down lists in Preview mode
View and manage existing review links in Settings > General
Test URL Links
Test links are intended for the author, their reviewers, SMEs, QA teams, and/or clients to review your project as the learner will see it and make sure the sim functions as intended in SimPlayer before doing a final public release.
Test URL Links are accessible via the "Releases" page in Studio. Creating a release makes your sim accessible via a custom URL to reviewers (test link) or participants (published public link).
Please review this article for more information and a How-to video on creating a release and test links. How to: Create a Release, Publish, and Finalize your Project
DIY STEPS
After creating a release in your studio project, to generate a test link, click on the URL link below the "Test Site" column.
You can copy the URL to share with others or open the test link in a new window.
Test Link Access
To view Test links, users need to be registered users in their enterprise Dashboard OR Sign Up at login
Anyone who is already registered within the enterprise, WITH access to this specific link, will be able to view the test link.
If they have an account but forgot their password, have them select the “Reset password” and follow the password recovery process.
If they do not have a registered account, have them select the “Sign up” link.
From there they will be prompted to create an account.
Once they create an account, they will be able to proceed to the simulation with that special test link provided.
Publishing your project - Public URL
Publishing creates a Public URL Link that is used for a participant or SCORM access to administer the course.
Public URL Links are accessible via the "Releases" page in Studio. Creating a release makes your sim accessible via a custom URL to reviewers (test link) or participants (published public link).
For the Deployment of your course, you can decide which types of sessions your project supports and how participants can log in to the published project. There are many different ways to do this and this depends on how you have set up the course in your project settings. Please review this article for more information: Overview: Studio Project Settings for Session Types and Log-in Settings
DIY STEPS
After creating a release in your studio project, to publish your project, click on the "Publish" button located to the right under the "Public Site" section.
NOTE: If it's your first published release, a message will notify you that publishing will update all current sessions using the simulation.
NOTE: To access this public URL, you will need to set up a Session and Users in the SimGate Dashboard. Please review this article for more information: Overview: Dashboard Guide for Admins
After publishing, you will notice a few key indicators on the Releases Page:
On the left side of the "Create Release" button a label indicating "0 unpublished changes." This means no changes have been made since the last release.
"Live" -This is the current version that the public URL participants and SCORM packages are pointing to.
"Latest" - This is the latest version of the project that has been released. These changes will NOT be reflected in the public version until that release has been published to the public site.
Sharing SCORM Packages
A SCORM file is used to integrate your LMS with our SimGate platform, allowing end users to access a published release of a project via the LMS.
Once the downloaded "Public site SCORM 1.2 Package" zip file is sent to your LMS owner and they import it into the LMS, your LMS will always point to your project's most recent published version.
In other words, you do not have to keep sending a file!
How To Create a SCORM File
DIY STEPS
After creating a release in your studio project and publishing it, in the upper right drop-down box labeled "Release Actions", select "Public site SCORM 1.2 Package" from the menu.
This automatically initiates the download of the .zip file to your downloads folder.
Email your SCORM .zip file to the LMS Owner and you're all set!
Please review this article for more information and FAQs about SCORM and SimGate: Overview: SCORM 1.2 Package and LMS Integration
